Software for event agencies
Events change from one day to the next and you need many people right away. Stafio handles staffing at short notice and the paperwork around it — without calling round or spreadsheets.
What Stafio solves for you
How we help
Staffing a large event at short notice
A new event means dozens of temporary workers for a few days. Send the shift offer to your whole database at once and people sign up themselves — the places fill with those who can really come.
- Shift planning by event, place and position
- Self-service shift sign-up by workers
- Overview of how many places are still missing
A shift marketplace when someone drops out
The day before an event someone always cancels. Workers hand the shift over to each other on their phone, you just approve — and you know who will actually come.
- Shift swaps between workers with approval
- Your working-time rules — breaks and limits
- Everything in the worker mobile app
Client orders and work done
What the client ordered and what was finally worked is visible in one place. The hours worked become the basis for billing the event.
- Work orders from clients
- Paperless attendance and timesheets
- Invoicing clients for hours worked
Paperless contracts and signatures
Generate contracts for temporary staff from a template and they sign online before they even arrive on site. The worker fills in the onboarding questionnaire themselves.
- Contracts from templates, also several per person
- Electronic signature, even on a phone
- Onboarding questionnaire — the worker fills in the details
Communication with hundreds of temporary workers
Where to meet, what to wear, who the coordinator is. Send one message to everyone at the event — by chat, SMS and email — and see who received it.
- Chat, bulk SMS and email in one
- Automatic shift reminder the day before
- Extraction of replies from job ads and social networks
And more
Stafio also offers a talent pool for re-contacting proven people, training and certification, a white-label mobile app, an AI assistant, an API, reports and GDPR with retention rules.
Our company staffs the biggest events in the country. Electronic signatures were the way to make our work more efficient and manage a huge number of contracts quickly.